1310000 |
Income Tax Receivble/Recovrble |
Money recoverable from the government or other state entities |
1310100 |
Income Tax Prepaid |
Account used for payment in advance of state taxes |
1340000 |
Prepaid Marketing |
For any marketing expense prepaid |
1350000 |
Other Prepaid Expenses |
For any campus expense prepaid |
1351000 |
Prepaid Maintenance Expenses |
All CAPEX invoices with no FA ID but identified as CAPEX (e.g. project number identified) |
1370000 |
Other Current Assets |
All other assets that do not fall in any other categories |
1510000 |
Asset/Property Clearing_Psoft |
All CAPEX invoices with FA ID but identified for CAPEX. It will be then be reclassed to a FA account |
5211000 |
English Language Contractors |
Salaries of teachers hired via a 3rd party company contracted |
5611000 |
Course Food/Beverage |
All purchases related to F&B suppliers |
5611100 |
Course Food |
All purchases related to Food suppliers |
5611200 |
Course Beverage |
All purchases related to beverage suppliers |
5612000 |
Course Uniforms |
Expenses related to uniforms for student |
5613000 |
Course Space or Equipment Rent |
Includes cost of courses equipment and supplies such as table, computer and the renting of the space |
5614000 |
Course Materials & Supplies |
Include costs of student books and all supplies office items |
5615000 |
Clinical Supplies |
Includes cost of clinical equipment and supplies such as syringues, needles, medical kits, blood pressure monitors, defibrilators, …. |
5620000 |
Textbooks |
Purchases of Academic books |
5621000 |
Copywrite Fees |
Fees related to copyright registration, recordation, and other services |
5630000 |
Dissertation/Thesis Fees |
Fees related to support for research, learning, and the publication and dissemination of scholarly works such as thesis and issertation |
5631000 |
Exam Expense |
Exam registration fees |
5632000 |
Third Party Internshp Agreemnt |
Fees related to internship paid by the company such as Visa, proving health insurance, relocation fees, housing participation |
5636100 |
Student Transportation |
Transport during Students arrivals. Bus companies such as Chadonne & Fils, Voyage Bluchard |
6000000 |
FT_Wages |
Regular salary of employees, permanent , registered on the payroll. It includes vacation pay, funeral leave, holiday pay, jury duty, other absence pay. It includes also allowances such as: health insurance participation, function allowance, school fees, one time payment starter |
6001000 |
FT_Overtime |
Overtime payment due to working extended hours beyond the company policy. |
6002000 |
FT_PTO/Vacation Pay |
Compensation paid to employees in return for not taking earned vacation. |
6011100 |
FT_Pension |
Company costs in connection with Pension Promises in percentage of salary |
6012300 |
FT_Meals |
The portion of an employee's meals that is paid for by the Company. |
6020000 |
FT_Discretionary Bonus |
Bonus based on performance based bonus programs. |
6022000 |
FT_Emp Profit Shar Rev Cur |
This is a bonus that allows the Company to share with the employees the profits earned during the calendar year. |
6030000 |
FT_Federal Taxes |
Federal Taxes on salaries for employees according to a statutory jurisdiction and municipality. |
6032000 |
FT_Social Security Taxes |
This account represents social security programs paid by the company. |
6040000 |
FT_Severance |
An amount paid to an employee on the early termination of a contract. |
6110000 |
Car Allowance |
Expenses related to car bonus, car maintainance and fees related to car ownership if provided as a separate bonus payment. |
6111000 |
Housing Allowance |
Supplement for housing paid to management employees working outside their home country during the first three months of tehir arrival |
6111500 |
Exec. Benefits in Kind |
Allowances for Executive management such as Lunch tickets, responsibilitz allowance, cash benefit correction |
6113000 |
Stipends |
Fees for Administrator |
6115000 |
Expat_Home Leave |
Supplement for annual home leave paid to management employees working outside their home country |
6121000 |
Stock Options_Time Based |
Costs associated with stock option grants made to select group of key managers and paid with stock option grants. |
6123000 |
Restricted Stock Time Based |
Costs associated with stock option grants made to select group of key managers and paid with stock option grants with a constrain period of time to sell them |
6123100 |
Restricted Stock Performance |
Costs associated with stock option grants made to select group of key managers and paid with stock option grants based on employees performance |
6126000 |
Holiday Gifts |
Costs associated with the annual holiday gift basket to employees. |
6127000 |
Physical/Medical Check Ups |
Physical/Medical Check Ups paid bz the companz to the students |
6128000 |
Other Benefits Expense |
Distribution of other benefits that do not fall under the existinbg categories |
6190000 |
Temporary Contract Labor Exp |
Temporary employee hired for through recruitmetn Agencies such as Randstadt & Adecco |
6200000 |
Agent Commission Exp-3rdPrty |
Fees paid for general consulting services such as business strategy, benchmarking, business analysis, or business process consulting; includes fees to non-employee Directors of the Company. |
6200000 |
Agent Commission Exp-3rdPrty |
Fees paid for general consulting services such as business strategy, benchmarking, business analysis, or business process consulting; includes fees to non-employee Directors of the Company. |
6200000 |
Regular Consultant Labor Exp |
Fees paid for general consulting services such as business strategy, benchmarking, business analysis, or business process consulting; includes fees to non-employee Directors of the Company. |
6210000 |
Postage_Mail |
Shipping costs (UPS, La Poste, Relief) |
6220000 |
Supplies_Cleaning |
Includes suppliey for cleaning items such as , paper products, smallwares, soap, and cleaning products, and cleaning equipment below the threshold of 1000 CHF. (e.g. Hyprom) |
6230000 |
Supplies_Photocopy/Printer |
All material related to prinitngs machines such as paper, cartidges, |
6240000 |
Supplies_Stationary/Office |
Expenses related to non capital purchase (under $1,000) of furniture for home office. Small, dailiy use items, such as paper clips, post-its, markers, pens, enveloppes… |
6250000 |
Supplies_Food/Beverage |
Includes onsite or offsite expenses for food service items such as food and beverages . |
6260000 |
Supplies_Uniforms_G&A |
Includes expenses for cleaning items such as uniforms for students or employees |
6270000 |
Supplies_Water_Purified |
Chemical use within Building Services operations such as water treatment. |
6280000 |
Supplies_Other |
A small expense that is not specific to any other category |
6290000 |
Supplies_Misc Expense |
A small expense that is not specific to any other category |
6301000 |
Utilities_ Electricity Exp |
Expenses related to Electricity |
6302000 |
Utilities_Oil |
Expenses related to Oil |
6303000 |
Utilities_Water |
Water expenses |
6304000 |
Utilities _Propane/Natural Gas |
Expenses related to Gaz |
6305000 |
Utilities_Gas/Petrol |
Fuel for EMD car. Will be used only if we link the EMD car to a specific gas station company that can provide monthly invoices to avoid employees paying with their own money hence reduce petty cah transactions. |
6310000 |
Services_Trash Removal |
All costs related to trash treatment services such as container location, trashe treatment, taxes |
6311000 |
Services_Moving/Hauling |
All costs related to the move for example when you move from an office to another and hire an external third party company to take care of furniture transprtation |
6314000 |
Services_Cleaning |
All costs related to cleaning services contractors (e.g. Integraal) |
6315000 |
Services_Security/Guard |
Fees related to the transportation services fro students (e.g company such as Voyage Jean Louis, TPF, TL, TPG) |
6315100 |
Services_Safety |
Fees related to a third company for safety services such as Certas SA, Protect Services Fribourg |
6321000 |
Cellular Phone Expense |
Usage of private phone, prepaid phone cards or company phone n not paid via an invoice to the company |
6322000 |
Non_capitalized Software |
This includes the expense of computer software non capitalized in line with the CAPEX policy. Excludes process control software and operating system software which is capitalized with hardware. |
6323000 |
Hardware/Supplies |
This includes non-capitalized computer hardware items such as a modem, mouse, etc. Does not include basic supplies such as diskettes, paper, mouse pads - these are part of Office supplies. |
6324000 |
Maintenance Expense |
Repair and maintenance expenses to preserve the useful life of company preserve the useful life of company assets. Includes the fees paid for assets. Includes the fees paid for contracted services to maintain and contracted services to maintain and repair these assets and expenses repair these assets and expenses associated with rented/leased assets associated with rented/leased assets when not included as part of the when not included as part of the contr act. Also includes the expense portion of appropriation AEs. Non-tax deductible. |
6325000 |
Internet/Data Line Charges |
The cost of Internet Access for a Site. |
6326000 |
Conference Call/Web Meeting |
Webex, Skype, Zoom, Gotomeeting accounts not provided by the company
|
6328000 |
IT Hosting/Migration |
Expenses for interactive website hosting and maintenance/operation fees. |
6329000 |
IT Development Expense |
Creation or development of a new web page or new section in a website or software |
6331000 |
Accreditation Fees |
Fees to test and certify third parties, behave ethically and employ suitable quality assurance. |
6332000 |
University Partner Fees |
Course fees are charged from an external university to the company. |
6334000 |
Subscription Expense |
Cost of books, journals, and subscriptions for business-related purposes. |
6335000 |
Membership and Sponsorship Fees |
General contributions, donations, grants, scholarships, and fellowship expenses which pr omote the general goodwill of the Company. (Not scholarships, and fellowship expenses which promote the general goodwill of the Company.) Also includes dues and membership fees paid to commercial trade or business associations, Also includes dues and membership fees paid to commercial trade or business associations, service or advisory organizations or service or advisory organizations or professional societies professional societies. |
6336000 |
Licensing Fees |
License fees paid by the Company yearly such as licence for Dynamics, Microsoft,… |
6336300 |
Municipal Permits |
Costs of permit delvivered by the municipality |
6337000 |
Training & Seminars_Employee |
Fees, supplies, and all other non-meal (non-travel) expenses for training, including approved certification program expenses. |
6338000 |
Sponsorship Fees |
Fees for sponsorhhip |
6341000 |
Accounting Fees_General |
Accounting fees are reltated to external company that help the company to maintain accurate records, interpret reports, and file taxes through audit. (e.g. KPMG, Mazars) |
6342000 |
Legal Fees_General |
Legal fees and expenses paid to protect the Companys interests includes general legal services, product liability issues, obtaining and maintaining patents and trademarks, etc.; excludes tax legal counsel which is part of Financial Services. This account is for prior period/year expenses. |
6342500 |
Legal Judgment Expense |
Costs related to the the court, plus any costs incurred after judgment and accrued interest on the total amount.é IT includes also costs related to |
6343000 |
Consulting Fees |
Fees paid for general consulting services such as business strategy, benchmarking, business analysis, or business process consulting; includes fees to non-employee Directors of the Company. |
6343100 |
Technology Consulting Fees |
Fees paid for general consulting services such as business strategy, benchmarking, business analysis, or business process consulting. All IT related |
6351000 |
Background Checks |
Cost related to the process of looking up and compiling criminal records, commercial records, and financial records of an individual or an organization of an employee |
6352000 |
Search Fees |
Recruitment agencey fees that refers to the overall process of attracting, shortlisting, selecting and appointing suitable candidates for jobs (either permanent or temporary) such as Robert Walters, Hays, Phil Smith |
6353000 |
Relocation Expense |
All costs related to the relocation of an employee from one place to anoter. Among the costs you will find shipment of goods, destination services, immigration services, language lessions. |
6354000 |
Assessment & Candidate Testing |
Cost related to the exam / assessment test online or done by a third party company |
6361000 |
Repair & Maintenance_Buildings |
Expenses associated with preserving the useful life of Company owned building structures and grounds. |
6362000 |
Repair & Maintenance_Equipmnt |
Tools, equipment (unless capitalized), purchased labor and expenses associated with preserving the useful life of Company assets. Includes laboratories, kitchens equipment, CTCH (constant temperature constant humidity) rooms, pilot plant equipment, audio/visual equipment |
6363000 |
Repair & Maintenance_Furn&Fix |
Supplies (used in performance of repairs and maintenance), purchased labor and expenses associated with preserving the useful life of Company assets. Includes fixtures, and office furniture. |
6364000 |
Repair & Maintenanc_Vehicles |
Expenses associated with preserving the useful life of Company owned vehicles and aircraft, I.e., repairs, towing, oil and oil changes, replacement of batteries, headlights, fluids replacement, tires and tire repair, cleaning, etc. |
6365000 |
Repair & Maintenance_Other |
Expenses associated with preserving the useful life of Company owned building operating systems and machinery and equipment not identified by other accounts. |
6390000 |
Restructuring Expense |
Usually one-time cost that must be paid by a company when it reorganizes its organization. The charge might be incurred in the process of furloughing or laying off employees, closing manufacturing plants, shifting production to a new location or writing off assets. |
6400000 |
Travel & Entertainment |
All travel to be charged to this account unless there is a tax or legal requirement for more detail, I.e., meals, international expenses, etc.Transportation (including local), lodging, parking, telephone and other non-meal expenses incurred for business travel by employees; excludes travel for Training and Recruiting. |
6401000 |
Air Travel |
All costs related to flights (include speedy boarding, extra luggage, insurance ….)
|
6401100 |
Lodging_Hotels |
Only rooms for lodging while traveling. No seminar rooms. Some restrictions apply in terms of prices. Please review T&E Policy
|
6401150 |
Lodging_Family and Friends |
Stay at family / friends house can be reimbursed at CHF 50 per night during a business trip.
|
6401200 |
Transportation_Ground transportation |
Train/Bus/Subway/Tramway … |
6401250 |
Transportation_Taxi |
Taxi |
6401300 |
Auto Rental |
All costs related to car rental (include insurance but not gas ….) |
6401400 |
Mileage |
Costs based on KM from mappy.com |
6401450 |
Mileage_Gas and Toll |
Costs based on KM from mappy.com + gaz & boarder costs |
6401500 |
Entertainment_Gifts |
Gifts to partners, visiting schools, potential students etc. also refers to the Code of conduct and ethic |
6401600 |
Meals_Travel |
Meal expense associated with business travel by employees; excludes meals when the primary purpose of travel is Training or Recruiting. |
6401650 |
Meal Allowance |
The portion of an employee's meals that is paid for by the Company. |
6401900 |
Other Travel Expenses |
Other travel expenses that do not fall in the usual accounts |
6401910 |
Board of Director Travel |
Supervisory board expenses, e.g. travel, meals, meeting costs…. Supervisory board includes employees representatives. In Germany this board is a legal requirement and costs must be separately disclosed. |
6501000 |
Print_Advertisement |
Expenses incurred in the advertising of Sommet Education's name, goods, & services in a print media, excluding 3rd party magazines, newspapers, trade publications, inserts, etc. |
6502000 |
Web_Advertisement |
Expenses incurred in advertising of Sommet Education's brand and Sommet Education’s name, goods and services on websites, including those ads that are placed on social websites such as Facebook, Twitter, Google etc. Also can include a variety of: (1) Ad/creative formats such as flash/rich media/dynamic banner ads, integrated sponsorships, and custom executions (e.g. homepage takeovers/roadblocks, page re-skins, content creation, etc.). (2) Genres/suppliers/placements: portals, publishers, ad networks, eRetailer sites, sites' Mobile extensions/offerings, etc. |
6503000 |
Media Radio |
Expenses incurred in the advertising of Sommet Education's brands and Sommet Education's name, goods, and services on radio stations and radio networks as well as satellite - delivered radio subscriptions, for all national or local audiences. |
6504000 |
Media Television |
Expenses incurred in the advertising of Sommet Educatiopn's name, goods, & services on television, including all forms of television such as spot, cable, network, etc. |
6504100 |
Media Theaters |
Expenses incurred in the advertising of Sommet Education's brands and Sommet Education 's name, goods, and services in theaters. |
6505000 |
Promotional Materials |
Marketing funds paid to support customer activities. i.e. feature, promotion, display, visibility activities. |
6506000 |
Marketing Research |
Fees paid for market research/analysis, including services such as interviewing, questionnaire, related data processing, and electronic technical and business information retrieval services. |
6507000 |
Marketing Other |
Posting account for other expenses for Marketing that are not part of the other categories |
6508000 |
Media Telemarketing |
Costs associated with outbound or inbound brand telphone/telemarketing activities driven by the need to bond with consumers in the context of marketing activities. These can be agency fees for the telemarketing campaign, the automatic handling of incoming calls resulting form a promotion, the processing of outbound SMS. |
6512000 |
Design_Agency |
Cost related to a 3rd party agency to create/design and produce marketing materials/content specific to activities |
6513000 |
Production Development_Agency |
Expenses related to new methods of marketing application, creative development and production including licenses and agency production fees. |
6514000 |
Billboards & Signage |
Expenses paid for advertising outdoors including billboards, buses, benches, pizza box advertising, car posters... specific consumer target segments. |
6515000 |
Direct Mail Advertising |
Costs to distribute materials to promote our products to professionals |
6523000 |
Fair and Seminar Fees |
PR agencies fees, PR agencies plan for Activities / Events promoting our brands to enhance brand awareness among journalists, industry partners, community …. |
6550000 |
Bad Debt Expense |
It is used to post the part of bad debt which is not deductible |
6561000 |
Bank Service Fees |
Only used to book fees applied by our banks. For fees charged by vendors on their invoices, use 6507000 Marketing other |
6563000 |
Credit Card Fees |
All credit card fees related such as interbank fees, annual fees based on negotiated % for card such as AMEX, UNION PAY, MASTERCARD, VISA, V PAY |
6576000 |
Medical/Dental Insurance |
This account is to charge Dental insurance costs separately from the other Employee health benefits |
6605000 |
I/C Royalty Expense (E) |
Royalties or license fees paid for the use of trademarks and existing technology where the underlying intellectual property is integral to the marketing of the product |
6710000 |
Leased Space |
For Lease (Hubs, Campus and Clarens) |
6710500 |
Leased Space Maintenance |
Expenses associated with preserving the useful life of Company renting building structures and grounds. |
6750000 |
Leased Auto |
Leasing for the new cars. |
6775000 |
Rental Temporary Space |
Only for temp rental (ie : Convention Center for Graduations) |